GNIOT - Privacy Policy

Privacy Policy

GNIOT Group of Institutions, Greater Noida, Uttar Pradesh (hereinafter referred to as “GNIOT”, “Institute”, “we”, “us”, or “our”) is committed to safeguarding the privacy and protection of personal data of all users who access or use its website, portals, applications, and digital services (collectively referred to as the “Platform”).

This Privacy Policy is developed in accordance with applicable Indian laws, including:

  • Information Technology Act, 2000 and rules thereunder
  • Information Technology (Intermediary Guidelines and Digital Media Ethics Code) Rules, 2021
  • Digital Personal Data Protection Act, 2023
  • Relevant educational and regulatory frameworks in India
By accessing or using the Platform, you acknowledge and agree to the terms of this Privacy Policy.

1. Definitions

  • Personal Data: Any information capable of identifying an individual, directly or indirectly, including contact details, academic records, and digital identifiers.
  • Sensitive Personal Data: Includes financial information, health records, biometric data, government-issued identification numbers, and any data requiring enhanced protection under law.
  • User / You: Any individual interacting with the Platform, including students, applicants, parents, faculty, staff, recruiters, and visitors.

2. Purpose of Data Collection

We collect and process data to:

  • Provide accurate information regarding courses, admissions, and institutional facilities
  • Facilitate application, admission, and enrollment processes
  • Maintain academic, administrative, and regulatory records
  • Support placement, training, and industry engagement activities
  • Enable effective communication with stakeholders
  • Fulfill legal and regulatory obligations

3. Categories of Information Collected

We may collect the following categories of Personal Data:

a. Identity and Contact Information: Name, postal address, email ID, phone number, date of birth, photograph, and guardian details.

b. Academic Information: Marksheets, certificates, entrance examination details, and enrollment records.

c. Government Identifiers: Aadhaar, PAN, passport, or other identifiers strictly where required by law.

d. Financial Information: Fee-related transaction records (excluding storage of card details or banking credentials).

e. Communication Data: Emails, phone calls, SMS, WhatsApp, RCS communications, and enquiry submissions.

f. Technical and Usage Data: IP address, browser type, device details, cookies, and usage analytics.

g. Sensitive Data (where applicable): Health or disability-related information for support services or compliance.

4. Methods of Data Collection

Personal Data may be collected:

  • Through online/offline application and registration forms
  • During interactions with institutional systems and services
  • Via communication channels (email, phone, messaging platforms)
  • Through cookies and analytics technologies
  • From authorized third parties such as examination boards and recruitment partners

5. Lawful Basis for Processing

We process Personal Data based on:

  • User consent
  • Contractual and academic necessity
  • Compliance with legal obligations
  • Legitimate institutional interests
  • Public interest in education and research

6. Use of Personal Data

Personal Data is utilized to:

  • Process admissions and manage enrollment
  • Deliver academic and administrative services
  • Communicate important updates, notices, and alerts
  • Facilitate placements, internships, and career services
  • Enhance user experience and institutional services
  • Ensure security, integrity, and fraud prevention
  • Meet statutory and regulatory requirements

7. Cookies and Tracking Technologies

We use cookies and similar technologies to enhance user experience, maintain sessions, and analyze website performance. Users may control cookie preferences through browser settings; however, disabling cookies may impact functionality.

8. Data Sharing and Disclosure

Personal Data may be shared with:

  • Authorized institutional departments and personnel
  • Recruitment and placement partners
  • Payment processors and banking institutions
  • Government authorities and regulatory bodies
  • IT and service providers under strict confidentiality obligations

We do not sell, rent, or commercially exploit Personal Data.

9. International Data Transfers

Where necessary, Personal Data may be transferred outside India for academic collaborations or technical services, subject to appropriate safeguards and legal compliance.

10. Data Retention

Personal Data is retained only for as long as necessary:

  • Academic records: as per regulatory requirements
  • Financial records: minimum of 8 years
  • Application data: typically 5–7 years

Data is securely deleted or anonymized after the retention period.

11. Data Security

organizational safeguards, including encryption, controlled access, and secure infrastructure, to protect Personal Data against unauthorized access, disclosure, or misuse.

12. Children and Minors

Users below 18 years must access the Platform under the supervision of a parent or legal guardian. We do not knowingly collect data from minors without lawful consent.

13. User Rights

Subject to applicable law, users have the right to:

  • Access and review their Personal Data
  • Request correction of inaccurate information
  • Request deletion of data
  • Withdraw consent for processing
  • Object to certain data processing activities
  • Lodge complaints with appropriate authorities

14. Grievance Redressal

Grievance Officer / Data Protection Officer

GNIOT Group of Institutions
Greater Noida, Uttar Pradesh, India

📧 Email: [email protected]

  • Grievances will be acknowledged within 24 hours
  • Resolution will be provided within 30 days

15. Third-Party Links

The Platform may contain links to external websites. GNIOT is not responsible for the privacy practices or content of such third-party platforms.

16. Policy Updates

We reserve the right to update or modify this Privacy Policy at any time. Updates will be published on the Platform and will take effect immediately upon posting.

17. Disclaimer

GNIOT shall not be held liable for disclosures mandated by law or for any unauthorized access beyond reasonable security measures. Users sharing additional information voluntarily do so at their own risk.

18. Governing Law and Jurisdiction

This Privacy Policy shall be governed by the laws of India. Courts located in Greater Noida / Gautam Buddha Nagar, Uttar Pradesh shall have exclusive jurisdiction.

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